Given that most corporate AP functions have at their core the need to maintain and effectively interface with an ERP or other accounting system for general ledger and budget management, the ideal AP solution would not simply deliver best-in-class invoice automation, but also allow for the tightest possible systems integration, without expensive customization and training, or the need to buy additional ERP user licenses.

TransForm AP, Bottomline's invoice processing solution for JD Edwards EnterpriseOne, delivers against all these requirements and more. With functionality for capturing incoming supplier invoices and linking the invoice data to EnterpriseOne, TransForm AP enables purchase order matching and/or exception processing with online review and approval of invoices for payment. TransForm AP has been uniquely designed for use both with and within JD Edwards, providing seamless integration and visibility for everyday accounts payable users, while providing the same view of relevant invoice data to non-finance approvers via a convenient Web interface.

Enhanced Tax Handling

For customers whose business requirements include Value-Added Tax (VAT) or Goods & Services Tax (GST) handling, Transform AP for JDE 2.0 provides an improved user interface and workflow features during the non-PO invoice coding process. Incorporating these features into the standard product offering is especially important for those Bottomline customers operating in EMEA, Canada, Australia and other non-U.S. locales. Clients may now manage item costs and any included tax amounts at the invoice line level. Further classification for Tax Rate Area, Tax Explanation Codes, Tax Amount and Taxable Amount drive automated calculations and balancing, thereby posting accurate data to JDE for tax recovery reporting.

Expanded Configuration

Transform AP has been designed and packaged with the goal of a short implementation timeline. This allows Transform AP users to more quickly achieve return on investment (ROI), as ROI delayed is ROI lost. However, Bottomline understands that each organization has variations and differences in their business and AP processes. Therefore Transform AP provides methodologies for customizing the product and the workflow.

Version 2.0 of Transform AP for JDE continues this commitment with several new configuration options debuting in the new release. These include the ability to configure auto-matching and an expansion of the named categories available with the Transform document archive facility, Transform Content Center.

TransForm AP automates the entire supplier invoice process starting with the electronic capture of incoming invoices from any number of sources. This includes fax, email, installed scanners or multi-function devices, or external providers such as Bottomline's own Invoice Data Capture Service. Key index data from the invoice (such as invoice number, amount and vendor number) is identified and logged using optical character and document recognition technology. Once invoice data is available within EnterpriseOne, assigned AP users may view invoices by type or status, or open an individual invoice for further processing. A convenient “split screen” containing the invoice image and the invoice header information is also visible. This allows AP staff to identify and match the invoice based on approved purchase orders or good receipt notices housed within EnterpriseOne, or to catalog the invoice for exception processing if no matching PO is found. Users may also post the invoice to JD Edwards as a general ledger entry, immediately linking the image to an EnterpriseOne voucher for instant retrieval at a later date.

• Reduced implementation costs with proven integration to JD Edwards EnterpriseOne

• Elimination of JD Edwards licensing costs for non-AP users with invoice review and approval outside EnterpriseOne

• Local tax recognition with invoice accruing within EnterpriseOne

• Increased AP staff productivity by limiting voucher entry to only approved invoices

• Use of familiar EnterpriseOne interfaces eliminates the need for AP retraining while reducing costs and shortening implementation cycles for staff acceptance testing

• Electronic imaging and archive capabilities removes paper storage and handling costs